Purchasing Card

The control is in your hands. (Enjoy it.)

Authorization: Easy–to-set parameters for each cardholder.

• Merchant Category Code Group blocking
• Card purchased determined at the cardholder level
• Card purchased determined by the Merchant Category Code Group
• Monthly transaction and spending limits
• Company and cardholder limits
• Expiration date verification
• Multiple monetary levels of authorization
• Administrative controls

Statements: Online or on paper? We provide both.

• I-Statement: Check info quickly, securely and inexpensively.
• Paper Statement: Can be tailored to include group or department codes.

Accounts: Choose the one that fits you.

Individual: Personal cards for all of your people.

Each person gets a card but charges can be reviewed before submitting to accounts payable. Each account is paid, separately.

Ghost: No card, plenty of accounts.

Purchase mainly by phone or online? This is a great option. Accounts are established in the company name but no plastic cards are issued. Good for purchasing departments and travel departments.

Diversion: Identify specific charges and allocate them to this account.

From dues to fees, airline tickets to insurance premiums, you can allocate charges to this account as not to reduce the cardholder’s credit line.

Central Billing: Pay all incoming charges with one payment.

Upon receipt of the payment, we’ll separate and credit all individual cardholder accounts. Companies can have as many central billing accounts as needed.

Reporting Options

iTracer: Web-based, user-friendly.

With this web-based desktop PC reporting system, account managers can access dozens of reports and tailor custom reports online, anytime. Just download transaction info directly to the general ledger system using iTracer. Some fees may apply.

Hierarchical Application: Limited access for easier viewing.

In this method of reporting, you choose how to structure the hierarchy. You can allow managers to review only those details for their own areas of responsibility. You can also full access to those who need it, allowing them to see the activity of the entire company.